Deputy charges per user. Our dental rota is free.
Deputy is built for retail, hospitality, and 50+ shift workforces and charges £3-£6 per user per month plus setup. Dentistry Dashboard Rota is built for UK dental practices and is free - AI scheduling, leave management, dental-specific roles, no per-user fees.
£0 forever for 1 clinic + up to 50 staff · No card · Practice Hub upgrade available at £91/mo
TL;DR
The quick answer
Pick Dentistry Dashboard if
- You run a UK dental practice (single or multi-site)
- You need TOIL, associate wages, or locum cover
- You want AI to draft your rota and flag conflicts
- You also want AI Notes, compliance, and patient comms in one tool
- You prefer flat pricing over per-user charges
Stick with Deputy if
- You run a 50+ headcount retail or hospitality business
- You need POS integration and complex break compliance
- You operate across multiple unrelated business units
- Your workforce has dozens of distinct shift patterns
Why dental practices switch
Deputy is general purpose. We're not.
Deputy is impressive software, but it is built for businesses where shift compliance, break tracking, and POS integration matter most. Dental practices have a different set of needs: UDA-aware associate wages, surgery room conflicts, locum cover, late-finish TOIL, and CQC inspection trails. Dentistry Dashboard was designed around those workflows. You also get AI Notes, compliance logs, patient chatbots, and form builder in the same subscription, which Deputy does not offer.
What you get when you switch
The features dental practice managers tell us made the difference.
AI Rota Assistant
Plain-English rule input drafts your rota. Deputy has auto-scheduling but it is rule-template based, not conversational, and not tuned for dental constraints.
Real TOIL ledger
Per-staff balances, manager-approved corrections, full audit trail, payroll-integrated. Deputy treats TOIL as a leave type with manual balance management.
Multi-clinic, single payslip
Cross-clinic linked staff records produce a single payslip per person. Deputy supports multi-location but uses separate user records per location.
Associate and locum support
UDA-aware wage tracking, payment statements, dentist analytics, locum-aware payroll exports. Deputy handles general payroll only.
CQC-friendly audit log
Every shift change, leave approval, TOIL adjustment, and rule edit is attributed and logged. Built for dental compliance, not generic.
A whole practice OS, not just a rota
The Practice Hub bundles the rota with stock, AI invoices, payroll, boards, lab tracker, and CQC compliance helpers. Add AI Notes (Dentist Zone) and the AI website chatbot if you need them. Deputy is workforce-only - the rest of your stack stays separate.
Feature-by-feature
Honest, side-by-side. Last updated April 2026.
Drag-and-drop scheduling
Recurring shifts
Calendar / Weekly / Monthly / Daily views
Mobile staff app
Conversational AI rule builder
Auto-fill / template scheduling
Real-time conflict detection during draft
Rota Health Indicator score
Open shifts / claim flow
Time-off requests
TOIL ledger with running balance
Manager-approved TOIL corrections
TOIL audit trail
Bank holiday / closure dialogs
Associate wages tracking (UDA-aware)
Locum-aware payroll
Surgery / room conflict warnings
CQC-friendly audit log
Built for dental terminology
Unlimited locations on one account
Shared rota boards across clinics
Cross-clinic linked staff (single payslip)
Group-level analytics
GPS geofencing check-in
QR code check-in
Tablet kiosk PIN check-in
Auto check-out at midnight if forgotten
Facial recognition check-in
Deputy specific
Work summary by date range
CSV / Excel export
Sage / Xero / QuickBooks export
Payment statements per staff
Income and deductions panels
Dentist analytics and trends
AI clinical notes (scribe)
Compliance logs (CQC, HR)
Patient chatbot and lead capture
Form builder and patient intake
CPD and HR document storage
POS integration
Deputy specific
£0 · 1 clinic · Up to 50 staff · No card needed
Frequently asked questions
Ready to switch from Deputy?
The dental rota is now free. 1 clinic, up to 50 team members, full AI-built rota in an afternoon.