RotaCloud charges per user. Our dental rota is free.
RotaCloud is a solid general-purpose tool that charges £2-£4 per user per month. Dentistry Dashboard Rota is dental-specific - with AI scheduling, leave management, and staff phone access - and free for UK dental practices (1 clinic, up to 50 team members).
£0 forever for 1 clinic + up to 50 staff · No card · Practice Hub upgrade available at £91/mo
TL;DR
The quick answer
Pick Dentistry Dashboard if
- You run a dental practice (single or multi-site)
- You need TOIL, associate wages, or locum-aware payroll
- You want AI to draft your rota and flag conflicts
- You also want AI Notes, compliance logs, or patient comms in one tool
- You prefer flat pricing over per-seat charges
Stick with RotaCloud if
- You run a non-dental business (cafe, retail, etc.)
- You only need basic scheduling and time-off
- You have under 5 staff and no payroll complexity
- Your team works simple, predictable shift patterns
Why dental practices switch
RotaCloud is general purpose. We're not.
RotaCloud is built for any UK business that needs shift scheduling - retail, hospitality, healthcare - which means dental practices have to bend it to fit, and pay per user as the team grows. Dentistry Dashboard was designed around how dental practices actually operate: associate wages tied to UDA targets, locum cover, surgery room conflicts, GDC-aligned audit trails, and TOIL for late-running emergency appointments. The rota itself is now free for UK practices on the free tier; Practice Hub at £91/mo flat adds the rest of operations - bundled, not per-user.
What you get when you switch
The features dental practice managers tell us made the difference.
AI Rota Assistant
Describe your rules in plain English ("Sarah every Mon and Tue, no nurses Fri pm, 35hr cap part-timers") and let AI draft the schedule. RotaCloud requires you to build everything manually.
Proper TOIL ledger
Running balances per staff, manager-approved corrections, audit trail, and TOIL hours that flow into payroll. RotaCloud has TOIL but it is generic, not configured for dental late-finishes and Saturday cover.
Multi-clinic native
Unlimited locations on one account, shared boards, linked staff records across sites, and one payslip per cross-clinic employee. RotaCloud requires separate workspaces or expensive enterprise tier.
Associate wages and locum cover
Built-in UDA tracking, payment statements, income and deduction panels, and locum-aware exports. RotaCloud needs third-party payroll integrations to match this.
CQC-friendly audit trail
Every shift change, leave approval, TOIL adjustment, and rule edit is logged with who, when, and why. Useful for CQC inspections and disputes.
A whole practice OS, not just a rota
The Practice Hub bundles the rota with stock, AI invoices, payroll, boards, lab tracker, and CQC compliance helpers - all under one £93/mo subscription. AI Notes (Dentist Zone) and the AI website chatbot are sold separately. With RotaCloud you would add 4 to 5 separate subscriptions.
Feature-by-feature
Honest, side-by-side. Last updated April 2026.
Drag-and-drop scheduling
Recurring shifts
Calendar / Weekly / Monthly / Daily views
Mobile staff app
AI Rota Assistant (conversational)
Real-time conflict detection
Rota Health Indicator score
Open shifts / claim flow
RotaCloud requires Pro tier
Time-off requests with leave reasons
TOIL ledger with running balance
Manager-approved TOIL corrections
TOIL audit trail
Bank holiday / closure dialogs
Associate wages tracking (UDA-aware)
Locum-aware payroll
Surgery / room conflict warnings
CQC-friendly audit log
Built for dental terminology
Unlimited clinic locations
Shared rota boards across clinics
Cross-clinic linked staff accounts
Group-level analytics
GPS geofencing check-in
QR code check-in
Tablet kiosk PIN check-in
Auto check-out at midnight if forgotten
Work summary by date range
CSV / Excel export
Sage / Xero / QuickBooks export
Payment statements per staff
Income and deductions panels
Dentist analytics and trends
AI clinical notes (scribe)
Compliance logs (CQC, HR)
Patient chatbot and lead capture
Form builder and patient intake
CPD and HR document storage
£0 · 1 clinic · Up to 50 staff · No card needed
Frequently asked questions
Ready to switch from RotaCloud?
The dental rota is now free. 1 clinic, up to 50 team members, full AI-built rota in an afternoon.